DocuClass
DocuClass is a modular, complete, and scalable ECM solution that allows organizations to streamline their internal operations by significantly improving the way they manage their business information within a business process.
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| ABOUT DOCUCLASS |
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Access and Distribution - Access, edit, annotate, email, update and share documents with colleagues and business partners, as well as create CD/DVD media libraries |
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API - Complete access and control of managed documents to/from your Line of Business applications |
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Import and Capture - Advanced scanning, classification and indexing, including barcode, OCR and image enhancement, directly from your multifunction product |
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Process Automation - Provides highly-automated document workflows, COLD/ERM, electronic forms, and advanced Fax management |
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System & Security - Defines document structure, hierarchy, indexing information, and user and security access policies |
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Web Component - Provides access to DocuClass via a platform-independent web interface |
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| BENEFITS |
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Document integrity through multi-tiered security and versioning |
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Find documents and information faster |
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Organize and manage documents of all types throughout the entire document life cycle |
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Process improvement and automation (streamline critical processes) |
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Reduce operational costs and increase productivity by using resources more efficiently |
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| IMPLEMENTING THIS SOLUTION |
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Ability to manage central or decentralized repositories according to security requirements |
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Ability to monitor multiple scanning folders from multiple MFPs |
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Fully integrated with Active Directory |
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Point and click system security and configuration |
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Point and click workflow configuration |
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Remote Scanning: Ability to manage remote scanning users, control and schedule the transfer of images to the central system (according to available bandwidth, file sizes, document importance, etc) |
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| MAJOR APPLICATIONS |
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Accounts Payable / Accounts Receivable: Automate and improve invoice and order processing |
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Educational Institutions: Administration of documents in all offices such as admissions, registrar, HR, financial aid, etc. |
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Healthcare: Meet compliance regulations, Streamline medical records |
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Human Resources: Streamline application process and employee records |
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| USING DOCUCLASS |
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Approve, deny or route documents electronically |
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Drag and drop option, enables users to select one or several files from a local or network location and drag and drop them directly into DocuClass |
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Open MS documents within DocuClass, make changes, keep track of those changes and save them as revisions or new documents |
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Save documents easily from any application or WEB interface by "printing" the documents directly into DocuClass (documents will be saved in DocuClass as TIFF or PDF documents) |
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Scan, classify, and index any document directly from the Control Panel of the MFP (with the DocuClass MFP Link component) |
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Submit electronic forms and trigger workflows automatically |
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Use the comprehensive "Audit Trail" capabilities to monitor all or selected system and user activities, generate reports and view statistical information |
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Using the Dynamic Clipboard - Allows the user to assemble dynamically new documents out of certain pages or parts from one or more existing documents |
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Work with PDF and TIFF documents directly in DocuClass without the need for any external viewer or editor. All "editing", "annotations", and "mark-up" commands applied to a document are security controlled by DocuClass directly |
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