Equitrac Office®
With Equitrac Office software, you can track, analyze, allocate and, if necessary, recover the costs of every document that is sent to a networked printer, copier or multifunction device.
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| ABOUT EQUITRAC OFFICE |
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Equitrac Office provides cost reduction and print management capabilities including: cost allocation, charge-back, printing rules, restrictions and quotas, secure printing, centralized device administration and comprehensive reporting |
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| BENEFITS |
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Accurate allocation of output costs back to users, departments, projects or clients |
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Addresses over-bought, under-utilized printing equipment |
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Cost savings by directing output to the most efficient devices and eliminating unauthorized, excessive or wasteful printing |
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Environmental benefits through the reduction of resources consumed |
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Gives users flexible, fast and secure printing output options |
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Simplified administration improves service levels and reduces help desk calls |
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| COMPLEMENTARY PRODUCTS |
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Print & Copy Control |
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| IMPLEMENTING THIS SOLUTION |
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Account synchronization with external directories |
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Integrates with existing networks and standards: Windows®, Novell® NetWare®, UNIX® and Citrix® |
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Integrates with Print & Copy Control (PCC) and hardware control terminals |
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Native OS and LDAP authentication |
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Remote configuration and management and automatic account creation |
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Scales from small single-server sites up to multi-location enterprises with thousands of devices and users |
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Works with printers, copiers and multifunction products from Ricoh and other manufacturers |
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| MAJOR APPLICATIONS |
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Output cost reduction |
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Printing device management and utilization |
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Security for printed information |
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| USING EQUITRAC OFFICE |
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Determine who may print to which devices and route jobs away from desktop printers to more efficient networked MFPs |
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Equitrac's Device Monitoring Engine provides a single console to track devices' status including paper, toner levels, or errors |
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Establish printing rules - for example, documents containing greater than 10 color pages can be directed to a designated device |
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Follow-You Printing® lets you release print jobs at the most convenient device so you can print where you happen to be and avoid waiting for a device to free up |
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Re-route jobs based on device status such as paper out, offline, jam, etc. |
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Secure Document Release holds confidential print jobs in a secure queue until released for print by the document owner |
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Summary, detailed and total activity reports are available and data can be exported for analysis |
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Track costs of documents depending on their attributes (i.e. color, duplex, stitching, etc.) and create different charging schedules for internal and external users |
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