eCopy ShareScan v5
eCopy ShareScan v5 extends its lead with an exceptionally simple, yet capability-rich user experience that engages and empowers all areas of your organization in your efforts to increase office productivity and shrink your environmental footprint by automating paper-intensive processes securely using your Ricoh MFP.
|
| ABOUT ECOPY SHARESCAN V5 |
 |
eCopy ShareScan v5 Elements
Base enterprise scan-to-file and scan-and-send solution sets a new standard for usability, security, expandability and administration. |
|
|
eCopy ShareScan v5 Office
Advanced scanning, OCR and archival solution for general office document distribution, collaboration and archiving. |
|
|
eCopy ShareScan v5 ScanStation
Kiosk ensures high security, accessibility and indexing quality control from TWAIN and ISIS MFPs and scanners. |
|
|
eCopy ShareScan v5 Suite
Advanced document automation with MFP scanning and OCR that streamlines structured document workflows. |
|
|
Automate routine scanning tasks such as naming, batching, splitting, filing, indexing and routing scanned documents by reading barcodes. |
|
|
Convert paper documents into electronic files for immediate distribution, processing, indexing, storage or archiving. |
|
|
Distribute scanned files to numerous destinations, including network file folders, fax numbers, Microsoft Exchange/Outlook and IBM Lotus Notes e-mail. |
|
|
eCopy ShareScan v5 offers a wide range of tools that enable users to accomplish more work in less time, no matter what kinds of documents are involved. |
|
|
Execute complex imaging processes easily when scanning files with additional Business Automation Services. |
|
|
Integrate directly with network repositories, enterprise content management platforms or document accounting systems. |
|
|
Integrate paper documents with leading business applications by adding optional plug-in connectors. With eCopy’s library of connectors, you can achieve native integration with enterprise applications that are critical to your organization. |
|
|
Use Image Enhancement processes to “clean up” scanned documents. |
|
| BENEFITS |
|
Accelerate Document Processing - Automate the processing of paper forms to accelerate business processes, reduce errors, and cut costs significantly. eCopy homes in on precise fields, extracts key data from the scanned document, and passes that data to backend applications for faster, more efficient workflows. |
|
|
Dramatically Improve Efficiency & Productivity - eCopy enables knowledge workers to work with documents more efficiently online, in the systems they use to do their work and eliminate time spent recreating information in paper. |
|
|
Increase Access to Information – eCopy converts paper documents into accurately replicated, text-searchable industry standard PDF and Word documents and integrates them into your online document management, collaboration and archival solutions. The result is less time spent searching through files to find the right documents. |
|
| COMPLEMENTARY SOLUTIONS |
|
3rd Party Connectors & Extenders |
|
|
eCopy Application Connectors |
|
|
eCopy Document Processing Extenders |
|
|
eCopy PDF Pro Office |
|
|
eCopy ShareScan SDK |
|
|
Optional External Keyboard - The external keyboard provides an alternate way to enter data at the device when using eCopy ShareScan |
|
| CONNECTORS & EXTENDERS |
|
eCopy Business Application Connectors enable office workers to send documents from network MFP and scanning devices directly into business applications and enterprise content management systems. |
|
|
eCopy Document Process Extenders add robust document automation capabilities to eCopy ShareScan, accelerating a wide range of paper-to-digital document workflows. |
|
|
eCopy is built on an extensible platform, which enables customers and partners to further expand the functionality of eCopy with the addition of Application Connectors and Document Process Extenders |
|
|
Most Connections, Most Choices – eCopy offers the greatest number of connectors & extenders on the market |
|
| IMPLEMENTING & MANAGING THIS SOLUTION |
|
Assure proper service levels and fleet optimization with graphical reporting. Quickly identify trends and inactive devices, and export reports to managers. |
|
|
Configure and manage an entire fleet of eCopy ShareScan v5 clients via remote workstations. Monitor devices, device groups or the entire fleet and centrally track activity by device, user, connector or job status. |
|
|
Easy, Centralized Administration |
|
|
Eliminate clutter with an intuitive administration console, featuring a ribbon menu and contextual panes for easy access to settings. |
|
|
Ensure easy management with a three-tier architecture that separates processing and data management, and keeps all updates in a single, easily accessible location |
|
|
Maximize configuration flexibility. Use custom-defined roles linked to devices, users or groups. Interchangeable extender and connector profiles enable unlimited workflow possibilities. It is also easy to add new users and devices |
|
|
Network administrators will appreciate all of the ways eCopy ShareScan v5 helps simplify administrative tasks and reduce the burden on IT. |
|
|
Simplify document automation with dynamic two-way connectors that enable real-time interaction with back-end destinations |
|
|
Try new workflows prior to rollout with the integrated workflow simulator. It simplifies configuration, testing and deployment to save time, eliminates service disruptions and speed user acceptance. |
|
|
Use a single, secure back-up point to maintain service continuity. All settings and profiles are stored in a SQL database on a secure server, and configuration changes auto-synch with ShareScan managers. |
|
| MAJOR APPLICATIONS |
|
Automatically Convert Hardcopy Originals into Accurate, Formatted, Editable Softcopy
Scan, convert, and edit Microsoft Word, Excel, and PDF files–including columns, graphics, and tables. You save time and money, with high accuracy and less reformatting. |
|
|
Educators use eCopy to manage student records, streamline admissions, bring greater efficiency to the registrar’s office, improve financial-aid processes, and strengthen FERPA compliance. |
|
|
Healthcare institutions use eCopy regain control over paper-intensive clinical, billing, regulatory, and administrative processes and achieve exceptional efficiency along with significant cost savings, greater security, improved traceability, and increased productivity. |
|
|
Industry-Leading Mail and File System Integration
Access global and personal address books and browse folders right at the copier – no need to go back to your desk to file or route documents. The "Express" mode automates routine e-mail distributions and sent e-mail appears in the user’s personal "Sent Items" folder. |
|
|
Manufacturing firms use eCopy to more efficiently process invoices, purchasing and logistics documents and manage and review contracts. |
|
|
Process Forms Faster
With zonal OCR, you can home-in on precise, pre-defined fields, extract data, and pass it to back-end applications. |
|
|
Streamlined Archival with Flexible ECM Options
eCopy ShareScan Suite provides complete integration to content management, network folders, SQL databases, and more. Connect with leading ECMs such as SharePoint, RightFax, EMC Documentum, iManage WorkSite, OpenText DM, or OpenText eDOCS. |
|
|
eCopy helps financial services firms "go paperless" by scanning and electronically routing and filing a range of documents – from loan applications and monthly statements to tax documents and SEC regulatory filings. |
|
|
eCopy helps insurance carriers and agents accelerate and streamline new-account openings and claims processing.
Reduce your environmental footprint by cutting your consumption of paper, shipping of documents, maintaining conditioned document storage. |
|
|
eCopy helps law firms file documents with the courts electronically, manage paper client matter more efficiently, reduces time spent conducting document discovery, redact documents faster and more precisely, track and bill clients for document scanning, faxing and distribution. |
|
|
From contract/bid management and Freedom of Information Act (FOIA) requests to benefits and grants processing and claims management, government processes are inherently paper-intensive. eCopy helps federal, state and local government offices improve processing, archiving, distributing and sharing paper and digital documents. |
|
|
With so many people and companies involved in a typical construction project, collaboration – especially over large distances – can be a major challenge. Communication, particularly with numerous construction documents, contracts, bids, blueprints, renderings, invoices, and more, is a critical part of the construction workflow. Bid management, customer relationship management (CRM), construction management, and insurance certificate and contract management initiatives, processes, and systems all bring added levels of complexity to the challenges as well. |
|
| USING ECOPY SHARESCAN V5 |
|
Access frequently used scanning workflows right at the MFP with the “follow me” view and complete tasks faster with convenient scrolling and fly-out menus. |
|
|
Add Bates/Endorsement stamps to a scanned file. |
|
|
Choose from real-time or offline job processing. Use time-saving Scan & Go to start a job and walk away, then receive email notification when it is finished. |
|
|
Complete business processes right at the MFP with the forms processing extender. Simply scan a file, validate captured data and make corrections. ShareScan v5 then classifies, indexes and stores the file in an archive — and posts the extracted data to relevant business systems automatically. |
|
|
Create your own departmental or enterprise-wide workflows with "Quick Connect" using "Scan-to" profiles |
|
|
Discover a user-friendly interface that replicates the familiar touch-screen experience of smart phones and other handheld devices |
|
|
Distribute documents automatically according to content-based (OCR zones, file name or index data) or rules-based (if/then, greater/less than) routing. Customizable XML output enables integration into ERP, HL7, Oracle and other platforms. |
|
|
Intuitive graphical user interface and consistent user experience across all MFPs |
|
|
Personalize scanning workflows with role-based profiles based on your department or job description. |
|
|
Provides audit trails, document tracking, PDF/A document scanning and file encryption |
|
|
Save time with automatic highlighting. This works exactly the same as automatic redaction, and helps recipients read only pertinent information in longer files. |
|
|
Scan to desktop, including the ability to scan to multiple users' in-boxes |
|
|
Scan to e-mail directly from user e-mail accounts and email address lists accessed from the MFP |
|
|
Scan to fax, network or web folders, databases, or FTP |
|
|
Strengthen security with automatic redaction. Enter the text to redact and scan the file. eCopy automatically searches for the text and prints, archives or distributes the redacted PDF for review. This is ideal for ensuring compliance with privacy standards and reducing the risk of human error. |
|
 |
