Personal Paperless Document Manager
Personal Paperless Document Manager converts scanned paper documents into editable electronic files and routes them to any destination via custom workflows created right from a desktop computer. When you logon to a networked MFP, its LCD displays these customized scanning options so you know exactly where scanned files are going without any guesswork.
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| ABOUT PERSONAL PAPERLESS DOCUMENT MANAGER V2 |
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Easily customize Ricoh networked MFPs from your computer to view your computer folders so you know exactly where your files are going |
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Get unsurpassed value in desktop productivity with more PDF, document conversion and desktop document management software than any other scanning solution |
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Scan files directly to your computer in the fewest possible steps |
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| BENEFITS |
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Conversion of paper documents into digital files saves time, physical storage space and improves the flow of information |
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Eliminates “knowledge re-creation” where documents have to be re-created from existing paper documents and image-only PDF files |
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Enhances information security and supports compliance policies by controlling and securing documents with 256-bit encryption and password protection. In addition, you can flatten text markups, annotations, stamps, filled form fields, and graphics into a single layer making them permanent. Preventing anyone from modifying the contents or annotations |
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Improve data collection process. Scan paper forms and automatically collect data |
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Increase return on investment (ROI) from networked MFPs by facilitating scanning, as well as reducing or eliminating manual paper processes |
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Make documents more accessible. Scan and automatically convert into an Amazon Kindle® readable format |
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Provides a seamless way to share and collaborate using paper documents as easily as with electronic documents |
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Routing scanned documents as electronic files to reduce and/or eliminate the cost of courier services |
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Save time with 42% more accuracy for document scanning over previous version. Overall an astounding 99%+ character accuracy |
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Use the intelligent Looks Like Search TM capability to quickly find content
- such as phone numbers, e-mail addresses, and Social Security numbers
- via an alphanumeric pattern rather than exact text. Automatically redact, highlight, cross-out, or underline search results for faster, easier PDF review and editing. |
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| IMPLEMENTING & MANAGING THIS SOLUTION |
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MFP client and PSP server software are included at no additional cost |
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Solution is sold by desktop computer |
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| MAJOR APPLICATIONS |
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Automatically route documents to a w ide variety of destinations to facilitate business processes |
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Convert paper documents into any number of popular digital formats, including Microsoft Office Word, Excel and PowerPoint, and Corel WordPerfect and send them to your desktop computer |
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Create and edit PDF documents for securing, sharing, printing and archiving business critical documents |
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| USING PERSONAL PAPERLESS DOCUMENT MANAGER V2 AT THE DESKTOP |
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Document Management features are presented on tabbed-ribbon toolbars that logically group functions with clear text descriptions |
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Personal Paperless Document Manager allows you to choose folders, workflows, and scanner profiles |
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Personal Paperless Document Manager is pre-configured with default folders, scanner profilesand workflows. You only need to modify them if you wish to add/remove folders or change profile or workflow behaviors |
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Personal Paperless Document Manager opens and switches to the destination folder |
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Recognizes and converts legal documents including line number, headers, and more |
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Recognizes Simplified and Traditional Chinese, Japanese and Korean – with automatic language detection |
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The scanned document arrives from the MFP with conversion steps performed |
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| USING PERSONAL PAPERLESS DOCUMENT MANAGER V2 AT THE MFP |
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Login to a networked MFP and select Personal Paperless Document Manager |
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The LCD displays your customized scanning choices including: destination, conversion format and scan behavior |
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| VIEWING AND EDITING PDF DOCUMENTS |
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Add bookmarks, notes, stamps, highlights and images |
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Assemble documents of varying file types into professional looking presentations using PDF Portfolios |
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Collect comments from reviewed versions of your PDF into a single, “master” document |
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Enhance your PDF files with Microsoft Silverlight multimedia content |
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Multi-page tables and spreadsheets can be converted into a single Microsoft Excel document |
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Redact, bates stamp, add password security |
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The Document Assembly feature lets you easliy add, remove or rearrange pages |
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Use Personal Paperless Document Manager TM FormTyper to convert to a fillable form |
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With Document Comparison you can quickly and easily identify differences between two versions. Options include side-by-side or combined views as well as PDF to PDF and PDF to Word |
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